The Hidden Cost of AV: How to Avoid Surprise Fees at Your Next Conference

For many planners, the final AV bill can be a shock. Hidden service charges, inflated equipment costs, and last-minute add-ons can quickly push you over budget. The truth is, these “surprises” often come down to unclear proposals and commission-based pricing models—especially with in-house AV providers.

At Red Tree Productions, transparency isn’t a buzzword; it’s our standard. Our all-inclusive packages—Plenary Pro, Breakout Bliss, and Breakout Express—bundle the equipment, crew, and support you need into one clear price. No post-event billing surprises. No hidden labor charges. No unexplained line items.

We also believe in aligning with your goals, not the venue’s commissions. While in-house AV teams often answer to hotel revenue targets, we answer to you. Our coast-to-coast presence means we can support your event in any Canadian city with the same consistent quality, whether it’s Toronto, Vancouver, or our new Calgary location launching Fall 2025.

The best way to avoid hidden AV costs? Engage your AV partner early, review the proposal carefully, and ensure it includes everything you’ll need—from rehearsals to teardown. With Red Tree, what you see is exactly what you get: exceptional AV, delivered with precision, and a budget you can trust.