How Red Tree’s Custom AV Kits Save You Time, Money, and Headaches
Imagine an AV setup so efficient, it feels like magic—but it’s just smart engineering. At Red Tree AV, we’ve engineered custom-built AV kits that make setup and teardown faster, smoother, and more cost-effective. Here’s how.
Imagine an AV setup so efficient, it feels like magic—but it’s just smart engineering. At Red Tree AV, we’ve engineered custom-built AV kits that make setup and teardown faster, smoother, and more cost-effective. Here’s how:
Pre-Built & Pre-Tested: Every kit is fully loaded with the gear needed for your event—no last-minute scrambling.
Built-in Extras (at no extra charge): Whether you requested it or not, backup mics, adaptors, and presenter tools are always included.
75% Faster Setups, 90% Faster Prep Time: That’s real cost savings we pass directly to you.
What This Means for Event Planners
✔ Lower AV labor costs — faster setup means less time billed.
✔ Zero last-minute surprises — everything is already built in.
✔ More time for rehearsals & final touches, not waiting on AV.
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Want a stress-free AV setup that saves you money? Let’s talk about how our custom kits can transform your event experience.
How to Build the Perfect AV RFP for Your Conference
A strong AV Request for Proposal (RFP) ensures you get the right AV partner at the best value—without missing critical details. Here’s what to include.
What to Include in Your RFP
A strong AV Request for Proposal (RFP) ensures you get the right AV partner at the best value—without missing critical details. Here’s what to include:
Schedule of Events – Clearly outline start times, end times, and session details so AV providers understand your requirements.
Venue Access Times – AV companies need to know when they can load in, set up, and strike equipment to plan labor and logistics properly.
Essential AV Requirements – List your must-haves (e.g., microphones, projection, hybrid streaming), but allow the AV provider to suggest creative solutions that may enhance the experience.
Floor Plans – Providing a detailed floor plan helps AV companies determine equipment placement, power access, and optimal sound coverage.
Pictures of Previous Events – If you’ve hosted this event before, photos of past setups give AV teams a clearer picture of what’s worked (or what needs improvement).
What You Liked & Disliked About Past AV Experiences – Sharing your priorities and frustrations helps AV providers align their service with what you truly value.
Pro Tip
A great RFP isn’t just about checking boxes—it’s about finding an AV partner who understands your event’s vision. Want a template to build the perfect AV RFP? Let’s chat.