Choosing the Right AV Partner for Long-Term Success
Finding the right AV partner isn’t just about the next event—it’s about building a relationship that makes your planning more efficient, cost-effective, and stress-free for years to come.
Finding the right AV partner isn’t just about the next event—it’s about building a relationship that makes your planning more efficient, cost-effective, and stress-free for years to come.
Why Work with the Same AV Provider Every Year?
✔ Consistency – No need to re-explain your event details every year. Your AV team already knows your preferences, venue challenges, and goals.
✔ Cost Savings – A long-term AV partner eliminates unnecessary setup costs by maintaining efficiency from event to event.
✔ Seamless Planning – Working with the same AV team means fewer surprises, faster setups, and smoother execution.
✔ Scalability – If your event moves from city to city, your AV partner already understands how to scale and replicate the setup.
——————————
Embrace efficiency in your time and budget. Bring Red Tree AV "in-house" as an extension of your team and eliminate the headaches of starting over with a new AV provider every year.
Ready to build a long-term AV partnership? Let’s connect.
How to Build the Perfect AV RFP for Your Conference
A strong AV Request for Proposal (RFP) ensures you get the right AV partner at the best value—without missing critical details. Here’s what to include.
What to Include in Your RFP
A strong AV Request for Proposal (RFP) ensures you get the right AV partner at the best value—without missing critical details. Here’s what to include:
Schedule of Events – Clearly outline start times, end times, and session details so AV providers understand your requirements.
Venue Access Times – AV companies need to know when they can load in, set up, and strike equipment to plan labor and logistics properly.
Essential AV Requirements – List your must-haves (e.g., microphones, projection, hybrid streaming), but allow the AV provider to suggest creative solutions that may enhance the experience.
Floor Plans – Providing a detailed floor plan helps AV companies determine equipment placement, power access, and optimal sound coverage.
Pictures of Previous Events – If you’ve hosted this event before, photos of past setups give AV teams a clearer picture of what’s worked (or what needs improvement).
What You Liked & Disliked About Past AV Experiences – Sharing your priorities and frustrations helps AV providers align their service with what you truly value.
Pro Tip
A great RFP isn’t just about checking boxes—it’s about finding an AV partner who understands your event’s vision. Want a template to build the perfect AV RFP? Let’s chat.