5 Ways to Cut Costs Without Sacrificing AV Quality

Want to save money on AV without compromising quality? Here’s how:

Avoid venue-mandated AV when possible. Negotiate early to remove in-house AV requirements—they often mark up costs 25%+.

Book early. Last-minute AV = higher prices and fewer available technicians.

Offer hotel rooms to the AV team in exchange for a discount. If you're getting a good deal on hotel rooms or need to fill your block, this can be a great way to reduce AV costs. Many technicians prefer to stay onsite for ease of travel and to avoid traffic delays.

Consider a multi-year AV contract. If you're happy with your AV team, ask about signing a multi-year contract. This can help lock in pricing and secure discounts while ensuring consistency across events.

——————————

Red Tree AV has helped clients save up to 25% on AV costs by removing unnecessary venue fees and offering transparent pricing. Want help negotiating your next AV contract? Let’s talk.