Beyond the Basics: How AV Is Powering Accessibility at Today’s Conferences

Accessibility at conferences is no longer optional, it’s essential. For event planners, embracing inclusive AV solutions isn’t just about meeting compliance standards; it’s about creating meaningful, barrier-free experiences for every conference attendee. At Red Tree Productions, we see accessibility as a core part of exceptional conference planning, and we’ve invested in technologies and workflows that make it seamless.

Raising the Standard with Accessible AV

✔ Height-Adjustable Podiums: These ensure presenters can feel confident and comfortable on stage.

✔ Personal Device Interpretation: Real-time interpretation streamed directly to attendees’ own devices allows for flexible, multilingual access.

✔ Personal Device Captioning Services: Live captioning enhances comprehension and accessibility for all attendees. Real-time interpretation streamed directly to attendees’ own devices. 

✔ Clear Sightlines: Strategic room design and camera placement mean attendees (physical and online) always have unobstructed views.

Why It Matters

Making a conference accessible is about maximizing its success. When every attendee can participate fully, the event’s reach, engagement, and impact grow exponentially. Accessibility ensures speakers can deliver their messages without barriers, attendees can network and learn without limitations.

Integrating Accessibility Into Every Package

We use scalable, all-inclusive AV packages: Plenary Pro, Breakout Bliss, and Breakout Express, designed to integrate accessibility features without adding unnecessary complexity or cost. 

If you’re planning a conference and want to make accessibility a cornerstone of your AV strategy, let’s talk. We’ll help you design an experience that’s seamless, inclusive, and memorable for every attendee.

How Red Tree’s Custom AV Kits Save You Time, Money, and Headaches

Imagine an AV setup so efficient, it feels like magic—but it’s just smart engineering. At Red Tree AV, we’ve engineered custom-built AV kits that make setup and teardown faster, smoother, and more cost-effective. Here’s how:

Pre-Built & Pre-Tested: Every kit is fully loaded with the gear needed for your event—no last-minute scrambling.

Built-in Extras (at no extra charge): Whether you requested it or not, backup mics, adaptors, and presenter tools are always included.

75% Faster Setups, 90% Faster Prep Time: That’s real cost savings we pass directly to you.

What This Means for Event Planners

✔ Lower AV labor costs — faster setup means less time billed.

✔ Zero last-minute surprises — everything is already built in.

✔ More time for rehearsals & final touches, not waiting on AV.

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Want a stress-free AV setup that saves you money? Let’s talk about how our custom kits can transform your event experience.