Beyond the Basics: How AV Is Powering Accessibility at Today’s Conferences

Accessibility at conferences is no longer optional, it’s essential. For event planners, embracing inclusive AV solutions isn’t just about meeting compliance standards; it’s about creating meaningful, barrier-free experiences for every conference attendee. At Red Tree Productions, we see accessibility as a core part of exceptional conference planning, and we’ve invested in technologies and workflows that make it seamless.

Raising the Standard with Accessible AV

✔ Height-Adjustable Podiums: These ensure presenters can feel confident and comfortable on stage.

✔ Personal Device Interpretation: Real-time interpretation streamed directly to attendees’ own devices allows for flexible, multilingual access.

✔ Personal Device Captioning Services: Live captioning enhances comprehension and accessibility for all attendees. Real-time interpretation streamed directly to attendees’ own devices. 

✔ Clear Sightlines: Strategic room design and camera placement mean attendees (physical and online) always have unobstructed views.

Why It Matters

Making a conference accessible is about maximizing its success. When every attendee can participate fully, the event’s reach, engagement, and impact grow exponentially. Accessibility ensures speakers can deliver their messages without barriers, attendees can network and learn without limitations.

Integrating Accessibility Into Every Package

We use scalable, all-inclusive AV packages: Plenary Pro, Breakout Bliss, and Breakout Express, designed to integrate accessibility features without adding unnecessary complexity or cost. 

If you’re planning a conference and want to make accessibility a cornerstone of your AV strategy, let’s talk. We’ll help you design an experience that’s seamless, inclusive, and memorable for every attendee.

Choosing the Right AV Partner for Long-Term Success

Finding the right AV partner isn’t just about the next event—it’s about building a relationship that makes your planning more efficient, cost-effective, and stress-free for years to come.

Why Work with the Same AV Provider Every Year?

✔ Consistency – No need to re-explain your event details every year. Your AV team already knows your preferences, venue challenges, and goals.

✔ Cost Savings – A long-term AV partner eliminates unnecessary setup costs by maintaining efficiency from event to event.

✔ Seamless Planning – Working with the same AV team means fewer surprises, faster setups, and smoother execution.

✔ Scalability – If your event moves from city to city, your AV partner already understands how to scale and replicate the setup.

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Embrace efficiency in your time and budget. Bring Red Tree AV "in-house" as an extension of your team and eliminate the headaches of starting over with a new AV provider every year.

Ready to build a long-term AV partnership? Let’s connect.